The era of cables scattered throughout the office is coming to an end and it is increasingly rare to find devices that require you to connect plugs and adopters to the PC. Everything now travels on the waves of WiFi and Bluetooth, which allow some devices to even communicate with each other, directly with state-of-the-art systems, allowing an exchange of data by simply approaching them.
It is therefore important to understand how to connect the WiFi printer to the mobile phone and what are the risks if you are not careful to protect the connection. It has been a long time since the computer screen was the only source for information from the internet and indeed, more and more often PCs and laptops are becoming a burden for those who are used to working in smart working and want to access the internet and functionality wherever it is.
With the latest generation wireless printers and also with many older models it is easy to connect the wifi printer to a mobile phone, tablet or PC and take advantage of the WiFi and telephone lines to start printing remotely.
How to connect the WiFi printer to the mobile phone?
There is no single procedure, because very often printer models require specific steps for setup, but luckily the guidelines have stabilized and, in general, you can follow a method that works with practically every printer, even if there there may be small variations.
First of all, you must always activate the WiFi communication function on the printer, the same thing goes for the plotter and for professional 3D devices.
Log on to your mobile phone and explore the entry for network connection options. Depending on whether you have Android, iOS or other less popular operating systems, the names of the procedures may change slightly, but the meaning is always the same.
The mobile phone detects the printer by itself, which is seen as a device and it is therefore sufficient to select the item that activates the wireless device to be used, or by accessing the WiFi direct. The devices connect and the mobile printing procedure starts. There may be some intermediate steps, especially when multiple modes and printers are available, but most of the interfaces are homogeneous.
The form for the print settings starts from the phone display, where you can find the classic items such as number of copies, color-B / W, format, fit of the image to the sheet and other items that, of course, depend on the various models.
However, it should be noted that some mobile phones with Android installation follow a different procedure, because you have to access the document to be printed and from that moment the available WiFi printers appear and you can begin the process of sending the file and processing the document.
Economic and green printing
By using mobile devices such as a cell phone hooked over the network, so without being physically present in the office or where the printer is located, you can start the process immediately without having to turn on the PC.
In this way, therefore, it is easier to save fuel, time and effort, by having the printed documents arrive directly in the basket for your colleagues without being physically present.
This feature is very useful for filing practices and listings immediately after the stipulations, perhaps in the case of external consultations and long periods in which the workplace is not reached.
Mobile printing without WiFi printer
It may happen that the printer model available in the office is quite old and does not have WiFi functions. However, it is still possible to use some clever systems to print from the mobile phone, using a PC or the wired connection:
- Email the document to print it later;
- Use systems like Google Drive and Dropbox to move documents on your PC faster and then print them on paper when you are in the area;
- Use the printer’s Bluetooth if available, or the USB cable with an App that manages the mobile phone for wired printing;
- Connect the USB printer cable to the WiFi modem-router, which paradoxically is an application with a function that is regularly ignored by all printer owners.
Security with the press
Wireless printing is not without its risks, although security systems usually do their job in the office and at home. Printers can be intercepted by outsiders if access is not password protected.
The risks are unwanted prints, but also an access point for the local network. It is therefore important to protect the printer and data security like any other element on the local network, with firewalls and passwords.
Now that you know everything, make sure you have the right supply of cartridges and toners and run to print!